Cash flow is fragile when you own an investment property. One citation, late fee, or inspection setback can erase rent and trigger legal issues. Property owners want a predictable rental license process that protects tenants and legal occupancy without slowing growth.
If you own a rental property in the city, the program provides each owner with a straightforward application process to register each unit, pass inspections, and operate with confidence.
Is Registration Required Right now?
Pittsburgh uses a rental license-style permit for each rental property. Enforcement is paused, but the city encourages early action to avoid fines when full enforcement returns.
Registering early reduces exposure to code violations and ensures required documents are ready on the announced date. The goal is simple. Get a rental license, keep records up to date, and stay prepared as regulations evolve.
What the Program Requires
Owners or agents register online or at the department counter. Provide property ownership, the address for each unit, and a mailing address for notices. File a license application with the required documents, and the city will then schedule inspections.
Once approved, the permit remains valid for a multi-year cycle. Keep your license number accurate, maintain each certificate on file, and renew each certificate before it expires.
If violations are found, request a reinspection after corrections are made so the record shows an approved status. Keep a copy of your lease and note each step by date.
Fees and Timing
Expect a license fee per unit plus inspection fees. Pay any remaining balance on your city tax account and keep the receipts. Zoning checks may apply before a certificate is issued. Visit the portal, search for your file, complete each form, and set reminders to renew.
If you are a new owner after a sale, attach the settlement sheet so ownership records match the property and the mailing address. If you are selling, verify that any fines have been cleared before the closing date.
How to Start the Application Process
Obtain the form, complete the fields, attach documents, and submit. Register every rental in a single building or across multiple properties. Track the fee you pay and keep copies for clients and for your business.
If an application is not approved, fix the issue and resubmit. Responsible landlords keep a checklist that includes proof of ownership, license numbers, copies of certificates, and follow-up dates. Prompt action keeps rent flowing and shows respect for regulations.
Visitor Accommodations and Short-term Activity
If a rental also serves as visitor accommodations under city rules, register and follow the same process. Clear records support tenants and help your operation stay valid when enforcement returns.
Philadelphia Comparison for Multi-city Owners
The City of Philadelphia follows a different stack for commercial activity. To legally collect rent, owners must obtain a Philadelphia Rental License and a Philadelphia Commercial Activity License.
You open a city tax account with the Department of Revenue, report business income and receipts tax, and keep the business license current. You also give tenants a certificate of rental suitability. Many steps are renewed annually.
The PGW Landlord Cooperation Program assists the owner with specific gas matters. In Philadelphia, you may need a commercial activity license and additional approvals before you get a rental license, so plan your request and keep your license application organized.
FAQ
Do I need a license now?
Voluntary now and intelligent owners register early to reduce risk.
How do I get a rental license?
Start the application process, complete the form, pay the fee, and keep proof on file.
What if I also invest in Philadelphia?
Follow processes that are renewed annually and keep a city tax account and certificates current.
What about business taxes?
Track business income and receipts tax through your city tax account.
How do I avoid delays?
Keep required documents ready, respond to requests, and verify ownership and address.
Ready to Register and Protect Your Pittsburgh Rental
A complete file, a current license number, and a valid permit protect long-term value. Early preparation lowers risk as rules change, supports clients and tenants, and helps a business operate smoothly.
If you manage more than one property or a portfolio that includes visitor accommodations, your best move is to get a rental license before enforcement returns.
DeSantis Property Management can handle the rental license application process from start to finish, coordinate inspections, manage documents, and keep your property approved so you can focus on results. Reach out to us today!
Additional Resources
Attracting Quality Tenants in Pittsburgh, PA: Proven Strategies to Fill Vacancies Fast
Pittsburgh Landlord Guide to Fair Housing Laws: Avoiding Discrimination
